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For many shippers, a freight quotation is maybe an enigma. This article will try and unpack it for you, help you understand your freight quotation, and provide additional freight rate insight.
A freight quote is more than a sea or train shipping price list. In the simplest terms, a freight quotation summarizes charges levied by a carrier for cargo movement from Point A to Point B.
In addition, the quote is typically a combination of multimodal costs such as ocean freight rates, surcharges, fees, various adjustment factors, rules, exceptions, and exclusions as per the tariffs set out by the carrier.
A freight quotation may be divided into three groups as below:
- Pre-Carriage
- Carriage
- On-Carriage
A list of standard fees is provided in the chart for each group. Depending on the mode of transport, such as Door to Door, Port to Port, and other associated services, a shipper or consignee will pay additional charges.
After the usual fees, some of the standard charges are listed within each group. Some of you may know some of these charges under other names due to the various abbreviations and descriptions of these charges. Many of these fees can fall into more groups.
Ocean Freight Surcharges List
Pre-Carriage
Pre-Carriage – is the term given to any inland movement before the container is loaded at a loading port. Such activity can occur at the exact location as the port of loading or at a place close to the loading port. Many activities happen in a containerized shipment before the container is delivered to the port for export.
These activities include (but are not limited to)
- Chassis utilization surcharge - A fee imposed for using a chassis in conjunction with the shipping container to facilitate overland transportation from the shipper’s door to the port.
- Fuel Surcharge - Fuel Surcharge is applicable for transport.
- Packing charges - A 3rd party warehouse may charge a fee for packing the cargo into the container at their premises. If cargo is packed directly at the shipper’s premises, this charge will not be applicable in this contract.
- Customs Clearance - A fee paid to the customs broker for arranging your customs clearance.
- Wharfage - A Charge assessed by a pier or dock owner against freight handled over the pier or dock or against a steamship company using the pier or dock.
- Documentation charges - Charges that may be applicable to prepare export documentation such as Certificate of Origin, Export Permits, Licenses, and such.
The pre-carriage activity may be carried out either by the carrier using road or rail modes (Carrier Haulage) or by the merchant using road or rail modes (Merchant Haulage).
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Related Reading
What Is ENS, And Why Is There An ENS Charge?
The Anatomy of The Sea Freight Invoice
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- Carriage – is the term given to the actual movement of the cargo on the sea by the shipping line from the port of load to the port of discharge. There are hundreds of carriers around the world offering services globally. Depending on the contract of carriage and the service type mutually agreed between the carrier and the shipper, each carrier will have applicable charges in its shipping service pricelist.
- Ocean Freight Rate - Basic freight charge for the movement of containers from Port A to Port B
- BAF - Abbreviation for “Bunker Adjustment Factor.” Used to compensate steamship lines for fluctuating fuel costs. Sometimes called “Fuel Adjustment Factor” or FAF.
- ISPS - International Security Port Surcharge, which relates to charges for the security of the vessel and container while at the port
- Low Sulphur Surcharge - Charged for the use of fuel that has lower emission
- Terminal Handling Service - Origin - THC charged for the export move
- BL Fee - Bill of Lading Fee. The shipping line charges a fee for the processing of the bill of lading on behalf of the client.
- Export Service - Service fees that the agent may charge
- On-Carriage - On-Carriage via sea to another inland seaport (if applicable)
- Documentation fee - Destination - Delivery Order or Release Fees at destination
- Terminal Handling Service - Destination - THC charged for the import move
- EBS - Abbreviation for “Emergency Bunker Surcharge.” A surcharge is added to the cost of freight to cover fuel costs.
- EIS - Abbreviation for “Equipment Imbalance Surcharge.” A surcharge on an ocean freight rate is imposed by shipping lines to recover costs related to removing large quantities of empty containers from a country or countries where there is no export use for those containers that had been previously imported into those places. The charge is usually a flat rate per container, and it is not necessarily applied in all trades or at all times; instead, it is only used when such trade imbalances necessitate significant expenditure on shifting empty containers from one place to another.
- Environment Fee Destination - Environmental surcharges imposed by the destination port. Covers various contingencies such as hydrocarbon spill cleanup costs and other mandated fees. (Group 2)
- ERR - Abbreviation for “Emergency Rate Restoration.” A surcharge is added to the cost of freight to cover increases in shipping costs.
- ERS - Abbreviation for “Equipment Repositioning Surcharge.” A fee is imposed when a shipper requests that the carrier make empty containers available that must be moved from one location to another.
- GAS - Abbreviation for “Gulf of Aden Surcharge.” Used to compensate shipping lines for additional costs incurred due to transiting the Gulf of Aden. (Group 2)
- GRI - Abbreviation for “General Rate Increase.” Used to describe an across–the–board tariff rate increase implemented by conference members and applied to base rates.
- Hazardous Surcharge - A surcharge imposed for shipping hazardous materials or goods.
- ISF - Abbreviation for “Importer Security Filing” A US Customs and Border Protection (CBP) regulation requiring importers and vessel carriers to provide data electronically to CBP for inbound ocean shipments. Also known as 10+2.
- Ocean Rate - See Base Rate
- OWS - Abbreviation for “Over Weight Surcharge.”
- Piracy Surcharge - A charge assessed to compensate shipping companies for increased costs of avoiding piracy and hijacking.
- PSS - Abbreviation for “Peak Season Surcharge.”
- SCS - Abbreviation for “Suez Canal Surcharge.” Used to compensate shipping companies for additional costs incurred due to transiting the Suez Canal.
- Sea Freight Rate - See Base Rate
- SES - Abbreviation for “Special Equipment Surcharge.”
- THC - Abbreviation for “Terminal Handling Charge.” Sometimes referred to as Capatazia, in particular in Brazil.
- THC Destination - Terminal Handling Charges incurred at the destination port.
- THC Origin - Terminal Handling Charges incurred at the port of origin.
Additional charges may include the following:
- Accessorial Charges - Charges applied to the base tariff rate or base contract rate, e.g., bunkers, container, currency, destination/delivery.
- Aden War Risk Surcharge - A surcharge on goods transiting the Gulf of Aden used to compensate shippers for additional costs, including crew risk compensation, cancellation of economical speed, and redeployment of vessels.
- AI - Abbreviation for “All-Inclusive.” The total price to move cargo from origin to destination includes all charges (limited to transportation costs).
- Base Rate - The cost of shipping a container from one point to another. Rates fluctuate frequently based on several different factors.
- BUC - Abbreviation for “Bunker Charge.” An extra charge is sometimes added to steamship freight rates, justified by higher fuel costs, also known as Fuel Adjustment Factor or FAF.
- CAF - Abbreviation for “Currency Adjustment Factor.” A charge is expressed as a percentage of a base rate applied to compensate ocean carriers for currency fluctuations.
- Cargo Data Declaration Fee - A surcharge assessed for the additional costs of declaring cargo information in advance to the European Union authorities as required for leaders to evaluate any potential security and safety threats.
- Port Dues - Fees charged by the harbor authority on ships using the port’s facilities.
- DDC - Abbreviation for “Destination Delivery Charge.” A charge based on container size is applied in many tariffs to cargo. This charge is considered accessorial and is added to the base ocean freight. This charge covers crane lifts off the vessel, drayage of the container within the terminal, and gate fees at the terminal operation.
- Detention - A penalty charge against shippers or consignees for delaying the carrier’s equipment beyond the allowed time. Demurrage and detention apply if you store a container at the port beyond free days. Demurrage applies to cargo; detention applies to equipment. Only detention applies if you keep a container for too long on any other premise (not on the port’s premises).
Bonus Information: How to Gain Transparency into Ocean Freight Rates
On-Carriage
On-Carriage – is the term given to any inland movement that takes place after the container is discharged at a port of discharge.
Such activity can occur at the exact location as the port of discharge or a place close to the port of discharge. It may be carried out either by the carrier using road or rail modes (Carrier Haulage) or by the merchant using road or rail modes (Merchant Haulage).
Similar to pre-carriage, there are a few activities that happen in a containerized shipment after the container has been discharged from the ship.
These activities include (but are not limited to):
- Chassis utilization surcharge - A fee imposed for using a chassis in conjunction with the shipping container to facilitate overland transportation from the port to the consignee’s door.
- Fuel Surcharge - Fuel Surcharge is applicable for transport.
- Unpacking charges - A fee that a 3rd party warehouse may charge for unpacking the cargo from the container at their premises. If cargo is unpacked directly at the consignee’s premises, this charge will not be applicable in this contract.
- Customs Clearance - A fee paid to the customs broker for arranging your customs clearance may include the payment of any Customs Duty, VAT, and other charges relating to Customs.
- Wharfage - A Charge assessed by a pier or dock owner against freight handled over the pier or dock or against a steamship company using the pier or dock.
- Documentation charges - Charges that may be applicable to prepare import documentation such as Permits, Licenses, and such.
- CYRC - Abbreviation for “Container Yard Receiving Charge.”
- DDC - Abbreviation for “Destination Delivery Charge.” A charge, based on container size, is applied in many tariffs to cargo, and this charge is considered accessorial and is added to the base ocean freight. This charge covers crane lifts off the vessel, drayage of the container within the terminal, and gate fees at the terminal operation.
- Demurrage/Detention - A penalty charge against shippers or consignees for delaying the carrier’s equipment or vessel beyond the allowed free time. Demurrage applies to cargo; detention applies to equipment. Demurrage and detention apply if you store a container at the port beyond free days. Only detention applies if you keep a container for too long on any other premise (not on the port’s premises). (Group 3)
- DTHC - Abbreviation for “Destination Terminal Handling Charge.”
- FS - Abbreviation for “Fuel Surcharge.”
- Handling Fee - A fee for transporting, storing, or packaging goods.
- Release Fee - A fee charged by the destination port to release cargo for further movement or action.
- TAD - Abbreviation for “Transit Accompanying Document.” A document accompanying uncleared goods during transit from one authorized location to another.
The legality of a Freight Quote
On your freight quote, you may have noticed that the carrier has indicated that quotations are subject to their Terms of Carriage, including its choice of law and jurisdiction, which makes the quotation legal and binding.
The quotation may also come with a plethora of terms and conditions.
Once a quote has been accepted and the cargo has been shipped, there is no room for dispute on that quotation because the carrier has been evident in their offering. Even if there is no express acceptance of a quote by a shipper, but the shipper books the cargo with the carrier, the carrier will deem the act of booking cargo to accept its quote. Therefore, a shipper needs to read and understand all the terms and conditions clearly and adequately before agreeing to ship with that carrier based on that particular quotation.
Some shipping lines also have conditions like where there is an existing service contract between the carrier and the shipper, and there is a separate quotation with additional charges or requests; in those cases, the quotation (incorporating the Carrier’s Terms for Carriage and Service Contract Terms) shall prevail over the service contract.
So, are the shippers at the mercy of the carriers?
Not at all. If the shipper understands the full scope of the carriage and the breakdown of the carrier’s costs down to the last cent, there will be no ambiguity.
It is prudent for you as the shipper to go through each and every item of the freight quote to understand the costs so that there are no grey areas between you and the carrier at the time of payment or cargo release...
Remember that YOU are choosing the carrier, so you are entitled to ask them to explain all charges in detail. Don’t get ripped off because you didn’t check and query the charges in advance, and when you do query later, it may be too late.
Conclusion
Disruptions and innovation are changing today’s supply chain at a rapid clip. Charges, especially ocean freight rates and bunker surcharges, can change at a moment’s notice.
You, as a shipper, should take advantage of innovative freight benchmarking companies to compare what rate you should be paying to the carrier and whether the carrier’s quotation is in line with the market.
Want To Learn More?
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